Beat the Trails terms and conditions

Thank you for joining #TeamMarieCurie! As someone taking part in a fundraising activity in support of Marie Curie, you agree to the following terms and conditions:

Safety, fitness and injury

• Before registering for this event, please make sure you feel able to take part health-wise; we recommend checking in with a doctor if you're not certain. If you have any medical conditions that might affect your taking part, let the event organisers know so they can find the best way to assist you.
• Beat the Trails involve demanding vigorous exercise. You will be expected to trek continuously for between 4-12 hours, sometimes over difficult terrain and in variable weather. Participants are responsible for making sure they are prepared for the trek by training and brining the required clothing and kit. A kit list will be provided when you register for the event.
• Your safety is of absolute importance to us. Make sure you follow all safety instructions and training procedures when taking part in events.
• Marie Curie, its employees, agents and volunteers can accept no liability to people taking part or those cheering you on when it comes to any loss, damage or personal injury occurring during your event. This excludes any personal injury (including death) caused by our negligence. We can't accept responsibility for any damage, injury or loss that might occur through your own negligence.
• Our third party supplier is responsible for your safety on all routes. They will be in regular patrol of the route and assessing the weather and terrain at all times. Any decision to cancel or curtail the event will come from them and will only be taken If they consider the health and safety of the participants to be in doubt should the event continue.

Kit

We will provide an essential items kit list. The essential items on the list are required for your safety. Out third party supplier will not let you take part if you are missing essential equipment.

Age

• You must be at least 14 years old to take part in a UK Trek. Anyone under the age of 18 requires parental consent and must be accompanied by a parent or guardian. Parents/guardians must decide if the event is appropriate for their child and seek additional information if necessary. We reserve the right to prohibit individuals from taking park and will do so if participants under 18 have failed to provide evidence of parental consent.
• It is strict policy for UK Trek events that 14-17 year olds must be accompanied at all times by the parent/guardian responsible for them. If the parent/guardian retires from the events the young person/s must also retire from the event too.

Registration

• Registration is £30/£40 depending on the distance of the trek.
• Registration fees are non-refundable after 7 days have passed (as per Distance Selling Regulations) from the participant registering either online or by phone or via a booking form.
• Participation in this event is by pre-registration only. For health and safety reasons, on the day/walk in registration will not be permitted.

Deferring and/or withdrawing your place

• If you need to withdraw from a trek for any reason, your place is not transferrable to another event taking place in another calendar year.
• Places are not transferable between people. If you are no longer able to take part, you must contact events@mariecurie.org.uk at your earliest convenience so your place can be released to someone else on our waiting list.
• We do not accept substitutions on the day, only the person who registered for the event is able to use that place.
• All participants must be on time for the event, and late arrival will not be permitted to take part.

Fundraising

• By taking part in a UK Trek you pledge to raise £207 per person, not per team, in sponsorship. Team leaders are responsible for their teams fundraising target.
• As a Marie Curie supporter, you must ensure you are fundraising legally and safely. You can find guidance on this on our website.

Data protection

When you make a booking, you consent to any relevant information being shared with our event logistics supplier, Massive, in order to enable your safe participation in the event. To find out more about how we use your personal information please take a look at our policy summaries.

Checkpoint and Cut Off Times

• Participants agree to pass through a series of designated checkpoints on their trek so we can monitor progress and their location throughout the event.
• Participants must reach any designated point on their trek by a specified time in order to be able to safely continue on and complete their trek. Cut off times are put in place to avoid participants, route marshal and support teams walking on to higher altitudes in cooler temperatures and fading light. By accepting these terms and conditions walkers agree that if they fail to reach the allocated cut off point on time, they will retire from the walk, and return to the event base. Walkers with a good level of fitness should comfortably make cut-off times.

Cancellations

Our third-party supplier regularly monitors weather conditions along the route in advance of a trek and they will advise us of any safety concerns before the event goes ahead. Any decision to cancel the event, either beforehand or during the event, would be based on their expert advice. Should we be advised to cancel the event, all participants would be contact by telephone immediately. If we cancel the event participants registration fees will be eligible for a refund. Participants will be refused to take part if they are inappropriately dressed or prepared for the trek, in this instance no refund will be given.

Dogs

Dogs are not permitted at any Beat the Trails event, this is in agreement with landowners due to the presence of livestock.

Images and audio

Any photos, video, audio or quotes taken by us on the event day may be used by Marie Curie to inspire future fundraisers and promote our events. If you don't want to be in any photos or videos or to be quoted in any way, that's absolutely fine, just let the Marie Curie team know by emailing events@mariecurie.org.uk.